Facilitator Checklist for Collaboration Cafes

This document provides a list of actions for a facilitator to take, and when, when running a Collaboration Cafe.^[1] These aren’t rules to follow, but guidelines to make it easier for anybody to serve in this role.

Before the Meeting¶

1 week before:

• Post a comment on the issue in the #Development channel in Discord reminding folks that the meeting is one week away.

1 day before:

• Post a comment on the issue in the #Development channel in Discord reminding folks that the meeting is one day away.

During the Meeting¶

• Welcome everyone and remind them that the meeting is being held under Jupyter’s Code of Conduct.

• Follow the collaborative notes document. Do your best to help the group follow the structure of the collaborative notes and agenda.

After the Meeting¶

• Archive the shared document into the Team Compass repo

  • Put it in a new file in team-compass/docs/meetings.

  • (optional) Add a short summary about the main outcomes at the top.

  • Open a PR and merge it.

• Setup for the next month’s meeting

  • Clear the shared document of topics and notes

  • Update the date, time and time converter link in the info box at the top of the shared document